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Grand Island Lions Board Meeting Minutes 2017
Grand Island Lions Club BOD meeting 1-11-2017
LP Dick Crawford relayed a phone call from VP Henry
Lobl. Lion Henry does not feel that it is right to serve as the club
president as he is gone 3 months of our calendar year. The possibility of having
the President serve for 2 years was also presented. Would the constitution
need to be changed? Decided that this is not necessary, the same person
could just be nominated again for a second term if desired. Some members felt
that a one-year commitment is easier to manage.
Lion
Brooks brought up the idea of switching the calendar year, meaning that we do
not meet during the Months of Jan, Feb and March as many of our members are out
of town. This idea has merit and should be considered, or the first VP
would just take over for the meetings that the president is not available as we
have done in the past.
Discussion on the $500 donation. Lion Henry has written in his feelings to the club. Lion Tom W made a motion that the money goes to the General Fund as it can be transferred to the Welfare Fund if needed. The donators did not specify what they would like it to go to. There is a suggestion to purchase cleaning supplies and shelving for the Loan closet. Discussion on motion then Seconded by Lion Anne, vote; all in favor, motion passed.
Motion to adjourn Lion Brooks, seconded by Bob Goulding,
all in favor, meeting adjourned 8:49 PM
Submitted by Lion Donna Lavallee
Grand Island Lions Club Board
Meeting 3-08-2017
11 in attendance: LP Dick, Fred, Tom W, Tom
R, Shelia, Anne, Kelly, Bob, Brooks, Paul, and Donna
Slate of officers for 2017-2018. We spoke about Lion
Henry requesting that he withdraw, but we would like him to stay on and the club
will cover the 3 months that the Lobl’s are in Florida.
Lion President Elect: Henry Lobl
1st President:
Shelia Ferrentino
2nd VP- open
Corresponding Secretary: Kelly
McGarvey
Recording Secretary: Donna Lavallee
Treasurer: Tom
Witkowski
Directors: 1-year directors; Brooks Rimes and Paul
Krupa
Lion Bob Gouding and Lion Anne Fahning
Lion Fred was nominated for 2nd vice
president and will consider. LP Dick will contact Lion Dave and Lion Norm
on their possible interest in serving a position.
Once the slate is set, Lion Kelly will send out via email
and we will vote at the next meeting, nominations will be open from the
floor.
Centennial Program: We have received 2 of the 4 awards, Youth and Vision. We need to complete hunger and environment. Program was distributed to the board. We will organize a cleanup from the side of the road from 10-noon on a Saturday. LP Dick will find a location and find a date in May. We can also plant a tree in the common public areas in the town. LP Dick will get an application for planting a tree in Veterans Park.
Lion Bob: for the good of the club, Articles in the national newsletter are approximately 1 year old; therefore some projects written about are not possible.
The $70 donation; suggestion that the funds go to the General fund, a motion by Tom R that the funds to the General Fund, seconded by Lion Anne, vote, all in favor, motion passed.
Loan closet has been cleaned out and organized. LP Dick had some town employees build hangers for walkers and other items to be kept off the floor. It looks great.
Lion Brooks will download an application for Charles Sperrazza.
Merritton meeting: 4/26. The Niagara Sailing Club charges $125 for using the facility and a cleaning fee. Therefore we could look into having the meeting at the Radisson on burger night, with limited toppings. LP Dick will talk to the management at the Radisson.
Booster night at Dick and Jenny’s? Lion Kelly will let them know that it will be 5/3, we will have these available at the Spaghetti Dinner to hand out.
Motion to adjourn Lion Tom W, seconded by Lion Shelia, all in favor, meeting adjourned 9:07 PM
The Board of Directors
meeting 5/24/2017 was called to order at 8:54
pm
Lion Tom W talked about matching funds from
International for a camera. He suggested a Go Fund Me page to raise money. After
some discussion Lion Henry moved, and Lion Kelly seconded a motion to research a
Go Fund Me page and be sure we have District approval. The motion was
passed.
Lion Tom W moved and Lion Anne seconded that we reserve $4,000
towards the cost of the SKP.It was agreed to unanimously.
The application of
Cindy Sharpe for membership was approved after Lion Bob moved, Lion Tom W
seconded and the board voted unanimously.
A scholarship awarded last year was
not accepted by the recipient, so this year we will have $3,000 to award. That
includes $450 the Adrian Pollock fund and $500 from last year. The board voted
for this resolution after a motion was made by Lion Tom W and seconded by Lion
Fred. The motion passed.
Lion Tom W. moved that we take a table at the Taste
of Grand Island, as we did last year. We will sell desserts. Lion Tom R
seconded. The motion passed. The event will be held on September 25th from 12-8
pm.
The Finger Lakes Region has asked for a donation for the Lions Hearing
Foundation. Lion Tom R moved, and Lion Henry seconded, that we take a % of the
proceeds from our Taste Of Grand Island booth to donate to that cause. The
motion passed.
Motion to adjourn was made by Lion Anne and seconded by Lion
Bob at 9:35pm
Respectfully submitted,
Lion
Anne Fahning
Grand Island Lions
Club
Board of Directors Meeting
July 12,
2017
Attendance: (13 in attendance) Tom Witkowski, Henry Lobl,
Annette Lobl, Dick Crawford, Shelia Ferrentino, Paul Bassette, Donna Lavallee,
Dave Chervinsky, Brooks Rimes, Tom Rusert, Bob Goulding, Anne Fahning, Paul
Krupa
Lion President Henry Lobl called the meeting to order at 7:20 PM.
Agenda:
Items for discussion:
1. Old Business: Lion Dick gave Lion Tom W a $50
check from Steve Steck who needed a wheel chair. 3 other items were loaned
out.
2. Treasurers report: Close of the fiscal year: Member were emailed
the treasurers report.
a. 10 placement ads that need to be paid.
b. Donations as of 6/30 we received a $25 from Richard and Becky
Stufkovsky. Donations from the public are to go to the Welfare, however, if the
donation specifies that the donation be for “the good of the club”, in writing,
it can then go into the General fund.
c. As of now Lions international
new member fee is $35.
d. As chairman of the finance committee
Lion Tom W was asked to find members that he would like to serve with him on
this committee.
e. Treasurer webinar takeaways: the necessity of
an annual audit was stressed; this was our second year without an audit we need
to have this completed this year. A deadline date will be determined with the
finance committee.
f. We now have on the website a modifiable letter
that can be given whenever we receive a donation. Kelly McGarvey will be in
charge of this. Lion Tom W needs a copy of the letter that was
issued.
3. Corresponding:
· Three donations in memorial of Mrs.
Cap. Vision and hearing was a passion of hers. Checks for $100 that
states, “to be used as you see fit”. $75 from a son’s company in
California. $60 Cathy Mulhern and family in Clifton Park.
· An invitation was sent to our club for a night at Batavia Downs.
· A centennial pin to Lion Henry.
4. SKP: Lion Annette:
We have 1100 children and caregivers attending. All the regulars with the
exception of the football players due to a conflict. We need some help
with the lifting. Set up committee will be setting up the tents mid day,
Tuesday. There is a meeting tomorrow with the BLC. Suggestion
regarding the bus will have the form filled out with the bus count enroute, this
will hopefully speed of the process. Bernie Tollner will take care of the
condiments.
New Business:
Report on the scholarship winners; Lion
Paul Bassette
a. Mary Elizabeth Rustowicz was our $1000
winner.
b. Sarah Swagler $750
c. Jillian Worrell
$750
d. Olivia Turk $500
St.
Timothy’s church changed their policy regarding the donation from Allen Pollack
for the scholarship fund. He has been sent a letter. Lion Paul will send
him a copy of the donation letter to see if he would like to continue to donate
using this letter. Lion President Henry would like our club to inform him
that we are a 501 C4 organization. He can then ask his tax advisor for
guidance. If this funding discontinues from Allen Pollack the scholarship
committee monies may need to be readjusted to $2000 unless the board votes
otherwise. Pictures for the scholarship winners will be after 8/6/17.
Lion Paul B will continue to chair the scholarship
committee and the Peace Poster committee.
New Business
KOC chicken Dinner
on 7/15/17. They have given a donation of $450, and depending on how successful
they may make another donation.
Lion Dick made a motion the Couples Picnic be
moved to Sunday 7/23 seconded by Anne Fahning, 6 in favor, 1 abstain, 2 opposed.
Vote passed. McMahon’s will provide food. Cost will most likely be $15 per
person; members will bring an appetizer or a dessert. Meet at the dock at
4 PM dinner at 5PM, boat ride to follow.
Induction of the new member Cindy Sharpe at the first meeting. We will also be honoring Henry Kammerer of the Grand Island Neighbors Foundation.
There will be a meeting forth coming with the BLC and The Radisson regarding meals.
Lion Henry addressed the board regarding the future of the club in regards to societal trends, declining membership and member involvement and commitment. We will be coming up with a plan for the next 3-5 years. There was a question brought up on whether should the by laws be changed to reflect the changing trends. A formal approach will be adopted and we will do a SWOT analysis. Then we can come up with an action plan. LP Henry will collect everyone’s ideas and this will be discussed at the seconded meeting of September.
Opening positions:
Phone tree: Chairman:
Lion Paul Krupa, support persons, Cindy Sharpe and Tom DiJohn.
White cane
Chairman: 8/18-8/19, 2017 Lion Henry and Lion Annette will chair this
fundraiser this year. We need to have someone transition into chairing this
event. A sign up sheet through email will be available.
Lion SEE
Chairman Lion Tom W
Eyeglass collection – Lion Bob Goulding
Christmas
Party Chairman – Brooks will ask Brenda to consider organizing
this.
Communications: Lion Dave, with Lion Shelia and Lion Tom W
supporting.
Membership chair: open
We will wait until after the SWOT
analysis to fill the opening positions 2nd VP and 3 rd VP
Program
coordinator: Lion Bob Goulding
Upcoming Meetings
Sept 13 meeting –
induction
Sept 27 – speaker, Lion Bob has an idea
Oct 11 meeting SWOT
analysis
Motion to move the Carline donation to welfare funds; Lion Tom W.
seconded by Lion Paul, all in favor.
Next Board meeting will be in August,
TBD
Motion to adjourn Lion Anne, seconded Lion Paul
Meeting adjourned 8:56
PM
Respectively submitted: Donna Lavallee
Grand Island Lions Club
Board of
Directors Meeting
August 23, 2017
Attendance: (12 in attendance)
Henry Lobl, Annette Lobl, Dick Crawford, Tom Rusert, Tom Witkowski, Bob
Goulding, Paul Bassette, Kelly McGarvey, Brooks Rimes, Paul Krupa, Donna
Lavallee
Lion President Henry Lobl. Called the meeting to order at 7:36PM.
Items for discussion:
· Old Business: Lion Dick, we received a check from
Mike Cap in memory of his Mother, thank you notes were sent out to acknowledge
the donations $150 total and a check covering the cost of a placemat ad.
· Domain issue, Isle de Grande has been paying for our domain address,
www.gilions for over 20 years. They have
requested that the club pay the expense. Lion Dick made a motion that we pay
$18/per year to maintain the domain name. Seconded by Lion Henry,
discussion, Lion Dick will check on this and will get this taken can of.
All in favor, motion passed.
· Treasurers Report Lion Tom W.: A
copy of the TR was disbursed for review. Balances were reviewed. We
still have not received a bill from the Radisson for the spaghetti dinner.
Some placement ads may be forthcoming. Lion Henry offered to ask about
this.
o SKP went $145 over budget. Should we budget
more?
o Popcorn is $160 perhaps we can save some money here
o Taste of GI September 23 from noon to 8
o White cane
financials $2905 was raised, every slot was filled, very successful! Thank
you Lion Henry and Lion Annette. Lion Dick suggested we ask Norm Brady
from Fuccillo to see if we can get their involvement. Should we ask
Colleen Furnia to join the club?
o Bon Ton book sales check was
received. Lion Tom has been in contact with Lions legal department on accepting
monies from coupon books, etc, resale of coupons books to the public and they
get resold, those monies should technically be put in the welfare account.
If members buy it can be allocated to the general fund. We should keep
track of who sold books.
o GI Candidates night 10-17-17, we are
sponsoring this by providing insurance; perhaps we can have our banner
displayed.
Budget committee will be: Lion Tom, Lion Dick, and Lion
Henry
A check was received from HSBC for $35; this money will be put in our
general account
General account
concerns: we are running out of money. Dinners are running $30 per
meal to cover guests etc. Lion Tom is suggesting that each member
contribute an extra $12 one time per year to help cover expense and the annual
dues increased to $80. There are other possibilities for places to
eat to save money. These options may be considered.
· Corresponding Secretary’s
report:
o Letters of support, Webster’s Lions club for the Empire state
games, we did donate $100 last year.
o Music for the Blind, business
cards to promote their cause.
o Kelly received an email from the Lion’s
club; a patch is also available for $3.95 to glue them on to a vest instead of a
pin for $26.95. This is an option to save money. Another option is
to purchase used pins on Ebay.
o Bon Ton Books will
be Nov 8- 11
· White cane sale: Lion Henry $2905, 17
members anticipated and 2 significant others, a lot of credit to the
club.
· List of future meetings was distributed. We will give 2 weeks
notice to the vendor if the club will not be using the facility.
· The
first meeting of September 13 will be honoring Henry Kammerer as a Melvin Jones,
and induction of Cindy Sharpe.
· Merritton meeting on 10-11-17,
alternative dinner options will be explored.
· Lion Tom R has
applications for 4 members to be accepted. Lion Paul K made a motion to
accept these 5 new members, seconded by Lon Brooks, all in favor
A review of future dates for meetings in 2017 and
2018. Lion Dick will check on the possibility of using the Moose Club for
the Merrittan meeting.
LP Henry would like to keep the
cost under $25.
LP Henry would like more responses for the SWOT
analysis. Discussion was held on making the SWOT analysis to be as
positive as possible. Involvement of new members in the club is key after
the first few meetings encourage involvement. We need to find balance,
find out what new members want to do. Present a list of possible
contributions.
New Business:
Lion
Paul: Alan Pollack will probably not contribute the money to St. Timothy’s
due to the conflict of interest, suggestions were made, and options were not
likely possible due to 501 C3
Lion Dick: Zonta is doing a project for women on safe houses, small purses with personal items to give to these women. This topic will be brought up at the first meeting when there are more members present.
Motion to adjourn by Lion Kelly, seconded by Lion
Bob: Meeting adjourned: 9:15 PM
Submitted by Lion
Donna Lavallee
Grand Island Lions Club
Board Meeting
September 27, 2017
Meeting called to order at 8:55 PM
8 in Attendance LP Henry Lobl, Lion Anne Fahning, Lion Tom Witkowski, Lion Tom Lion Paul Krupa, Lion Fred Ruocco, Lion Bob Goulding, Lion Dick Crawford, Lion Donna Lavallee
Approval of the 2017-2018 budget. By laws state that the budget needs to be approved A motion was made by Lion Anne that the board approve the budget, seconded by Lion Paul. A vote will sent out via email. Discussion: all in favor, motion passed. The budget needs to be approved by at least 16 members
Meal options Lion Anne:
· Merrittan
meeting, Mallwitz bowling alley for $20 or less expensive could be $12 subs ad
fries.
· Winter meetings where there are less members 7-10 people
Town Café $20 soup and salad bar, dinner, or members could just order off the
menu.
· Eldens is expensive.
· Moose Lodge with McMahons catering for the Merrittan
meeting on 10/11/17. Hopefully we have not missed the board meeting for Moose so
that they can vote to approve. Lion Dick will inquire tomorrow.
Alternative would be Radisson. Members need to bring something for the raffle,
wine is a problem.
Speaker suggestions for future meetings are welcome.
Question on meeting dates in the winter, dates will be confirmed.
Motion to adjourn: Lion Paul , Lion Tom W, all in
favor. Meeting adjourned 9:16 PM
Submitted by
Lion Donna Lavallee
BOD Meeting October 11th 2017 (email)
At the request of one of our board members, an ad hoc
meeting was held to discuss and vote on what has become our sole sponsorship of
the Candidates Night event. As there was not a quorum present, it was decided to
vote on this via e-mail. The vote resulted in a 9 votes to sponsor the
event 2 votes not, 1 abstention and 1 non vote.
Submitted by Lion President
Henry
Grand Island Lions Club Board Meeting October 25 2017
LP Henry, Tom W., Kelly, Anne,
Bob, Dick, Fred, Paul.
Donation requests for
K-9 Helpers and ACS were discussed and denied. K-9 group has not had
any progress with issues and ACS
has over 50% in ADM. Costs.
Adjournement at 9:15
motion by Fred and second by Bob.
Submitted by Lion Annette
Board of
Directors Meeting
November 08, 2017
Attendance: 9 LP Henry, Tom Witkowski, Fred Ruocco, Bob Goulding, Kelly McGarvey, Shelia Ferrentino, Anne Fahning, Dick Crawford, Donna Lavallee
Board meeting was called to order at 9
PM
Donations:
Excalibur: a budgeted item $500
Music for the
Blind: Located in Ga. Not budgeted
Braille Group of Buffalo is on the
budget. $100
Docs Day for Kids: Lion Tom R has asked to present to the club where the funds go. We would like to know where the donations go; perhaps we could make our donation designation specific. This information will be forthcoming if possible.
Motion to adjourn Lion Shelia, seconded Lion
Dick.
Meeting adjourned 9:12 PM
Submitted by Lion Donna Lavallee